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Zabala Innovation takes part in the R&I Days dialogue on Horizon Europe’s future

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Zabala Innovation took an active role in the European Research & Innovation Days 2025 in Brussels, the European Commission’s flagship event on research and innovation policy. During the high-level dialogue “Making Horizon Europe Work Smarter: Implementation and Simplification” with Commissioner Ekaterina Zaharieva, the firm shared its insights and concrete proposals to strengthen Horizon Europe and prepare the ground for FP10 — the next EU research and innovation programme starting in 2028.

The R&I Days: a meeting point for Europe’s innovation community

The R&I Days bring together policymakers, researchers, industry leaders, and civil society to discuss the future of European research and innovation. In 2025, the event focused strongly on competitiveness, sovereignty, and the role of research in addressing global challenges.

The policy dialogue in which Zabala Innovation participated gathered around 100 participants from academic associations, research centres, and companies across all EU Member States and Associated Countries. For nearly two hours, stakeholders exchanged views on how to simplify Horizon Europe’s implementation, making the session both dynamic and highly productive.

Proposals for a stronger and more competitive framework

Drawing on its long-standing engagement in EU programmes, the consultancy underlined that excellence should remain the guiding principle of European research and innovation funding. According to its contribution, FP10 should be a strong and well-financed framework that supports industrial leadership, reinforces European sovereignty in critical technologies, and generates value for society and the economy.

The position paper also pointed to the need to avoid fragmentation in the next framework, with priorities focused on scale-up, market deployment, and the valorisation of research results.

Improving proposal submission and evaluation

In its feedback on Horizon Europe, the company suggested a series of operational improvements to the proposal submission process:

  • Simplified and more coherent forms, with certain narrative sections transformed into structured tables to increase clarity and consistency.
  • Greater transparency in how team roles and capacities should be described.
  • More practical guidance on ethics and security requirements to help applicants operationalise them effectively.
  • A minimum of two months between the publication of a call and its deadline, allowing sufficient time for consortia to prepare high-quality proposals.

On the evaluation process, the contribution recommended:

  • Consistent and actionable feedback to avoid contradictions.
  • Shorter timelines for evaluations in fast-moving fields such as AI, clean tech, and advanced manufacturing.
  • More transparency in the selection of experts, with stronger inclusion of multidisciplinary and industry-aware evaluators.
  • Full funding for professional services (management, dissemination, communication, exploitation) when delivered by experienced providers.

Simplified cost options: a step forward for SMEs

The position paper noted that lump sum represent progress in simplification, especially for SMEs, as they help reduce administrative overhead. At the same time, several bottlenecks were identified:

  • The preparation of detailed budgets at proposal stage remains burdensome; simplified templates would be needed.
  • Uniform criteria for ex post audits and deliverable reviews are required to consolidate trust.
  • Clearer rules on acceptable documentation would strengthen confidence.
  • Greater flexibility could help link payments to technical progress, rather than rigid work packages.

A track record of engagement in European programmes

The contribution presented at the R&I Days builds on the consultancy’s long-standing role in European Framework Programmes. Since the 1980s, it has worked with organisations across Europe — from SMEs and universities to major industry players — supporting them in securing funding and implementing projects.

This experience provides the firm with a perspective on both the strengths and the bottlenecks of Horizon Europe. The recommendations made are consistent with its FP10 Position Paper and previous contributions to the European Parliament, aiming to ensure that the lessons learned from Horizon Europe feed into the design of the next Framework Programme.